Donation Receipt Template
Donors need more than a thank-you note to claim a deduction. Written acknowledgment is an IRS requirement, and a donation receipt template is built to satisfy it — amount, date, and goods-or-services in one place.
Customize & DownloadDonation Receipt Template Sample
DONATION RECEIPT
[1. Organization Name] is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, with Employer Identification Number (EIN) [2. EIN Number]. Thank you for your generous support.
Receipt Number: [3. Receipt Number]
Donation Date: [4. Donation Date]
Donor Name: [5. Donor Full Name]
Donation Amount: [6. Donation Amount]
Donation Type: [7. Cash or Non-Cash]
If the donation is non-cash, the property contributed is described as [8. Property Description]. No value has been assigned by the organization; the donor is responsible for determining the fair market value for tax purposes.
Goods or Services Provided. The organization provided [9. Goods or Services Provided] in exchange for this donation. If no goods or services were provided, the organization confirms that the donor received nothing of value in return for this contribution. Where goods or services were provided, the deductible amount is limited to the donation minus the fair market value of those goods or services, which is estimated at [10. Fair Market Value].
This receipt is provided as the written acknowledgment required by the Internal Revenue Service for charitable contributions of $250 or more. Please retain this document for your tax records.
Did this document meet your needs?
What was missing or could be improved?
What's Included
6 provisionsThis template is provided for informational purposes only and is not legal advice. IRS charitable contribution rules apply; consult a tax professional for compliance.
How to Use
Generate the acknowledgment
The template follows IRS written acknowledgment requirements for charitable donations, ready to fill.
Enter the gift details
Add the organization, EIN, donor, amount, type, and whether any goods or services were provided.
Send to the donor
Preview the receipt and export it as Word or PDF to email or mail to the donor for their records.
Frequently Asked Questions
When does a donation receipt need to be provided?
For any single contribution of $250 or more, the donor must receive a written acknowledgment before claiming a deduction. Smaller gifts do not require one, though receipts are good practice.
What is quid pro quo in a donation?
It means the donor received something in return — like a gala ticket or tote bag. The deductible amount is the donation minus the fair market value of what was received, and receipts must state this.
Does the receipt need to value non-cash donations?
No — the organization describes the property but does not assign value. The donor determines fair market value for their tax filing, often with an appraisal for large gifts.
Can a donation receipt be sent by email?
Yes. An emailed PDF with the required information satisfies the IRS written acknowledgment requirement.
