Resignation Letter Template
Telling your manager you are moving on deserves more than a rushed email. Turn the news into a clear, gracious notice — a resignation letter template gets you there in minutes.
Customize & DownloadResignation Letter Template Sample
Dear [1. Supervisor Name],
I am writing to inform you that I will be leaving my position as [2. Job Title] at [3. Company Name]. My resignation is effective as of [4. Resignation Date], and my final day in the office will be [5. Last Working Day].
This was not an easy decision, and I want you to know how much I have valued my time here. I have grown professionally under your leadership, and I am grateful for the trust the team placed in me. The projects I have worked on have been genuinely rewarding.
Over the next two weeks, I will ensure my current assignments are either completed or handed off with clear documentation. I am also happy to brief whoever takes over my role and to share anything that will make the transition smoother for everyone involved.
Thank you again for everything. I wish you and the company continued success, and I hope our paths cross again in the future.
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What's Included
6 provisionsThis template is for general informational purposes only and does not constitute legal advice. Review your employment agreement and consult a professional if you have questions.
How to Use
Start with a current draft
The letter is written to 2026 professional standards, ready for your personal situation.
Add your specifics
Enter your supervisor's name, job title, company, and dates in the provided fields.
Preview and download
See the finished letter on screen, then export it as Word or PDF for delivery.
Frequently Asked Questions
How long should a resignation letter be?
Keep it to one page. Three or four short paragraphs — resignation, thanks, handover, closing — are enough.
Do I have to give a reason for resigning?
No. A resignation letter does not need to explain why you are leaving, and many people prefer to keep the reason out of writing.
Should I resign in person or by letter?
The best approach is to tell your manager in person first, then follow up with the written letter for the official record.
What if my employer wants me to leave immediately?
You can agree to an earlier date, but you are generally still entitled to pay for the notice period if the employer ends it early.
