Offer Letter Template
A great hire deserves an offer that matches the enthusiasm of the interview. An offer letter template puts the title, salary, start date, and conditions in writing — and what happens next is a confirmed acceptance.
Customize & DownloadOffer Letter Template Sample
Dear [1. Candidate Full Name],
We are delighted to offer you the position of [2. Job Title] at [3. Company Name], reporting to [4. Hiring Manager Name]. We were impressed by your background and are excited about the contribution you will make to our team.
Your start date will be [5. Start Date], and your work location will be [6. Work Location]. Your regular work schedule is [7. Work Schedule].
Your starting salary will be [8. Annual Salary] per year, payable [9. Pay Frequency]. You will also be eligible for the benefits described in the employee handbook, including [10. Benefits Summary]. Any bonus or commission arrangements are described in [11. Bonus or Commission Details].
This offer is contingent upon the successful completion of [12. Conditions of Employment], including verification of your employment eligibility and any background check required by our company policy.
Your employment with [3. Company Name] is at-will, meaning either you or the company may end the employment relationship at any time, with or without cause or advance notice. Nothing in this letter creates an employment contract for a fixed term.
To accept this offer, please confirm your acceptance by [13. Offer Expiration Date]. We look forward to welcoming you to the team on [5. Start Date].
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What's Included
6 provisionsThis template is provided for informational purposes only and is not legal advice. Employment terms and at-will status vary by state; consult HR or legal counsel before use.
How to Use
Load the offer draft
The template reflects 2026 hiring practice, ready for your candidate and role details.
Fill in the role terms
Enter the title, salary, start date, location, schedule, benefits, and any hiring conditions.
Send the offer
Preview the offer and download it as Word or PDF to send to the candidate for acceptance.
Frequently Asked Questions
What is the difference between an offer letter and an employment contract?
An offer letter summarizes key terms like title, salary, and start date. An employment contract is a binding agreement with detailed terms, often for executives or fixed-term roles.
Is an offer letter legally binding?
Mostly no. It expresses intent to hire, but at-will language means it is not a guarantee of continued employment. Signed contracts with specific terms are binding.
Should an offer letter mention at-will employment?
Yes. Explicitly stating at-will employment helps prevent claims that the letter created a contract guaranteeing job security.
How long should a candidate have to accept an offer?
A common window is 3 to 7 business days. Setting an expiration date keeps the hiring process moving and protects against indefinite holds.
