Cleaning Service Proposal Template
This cleaning service proposal template lets a cleaning company lay out scope, pricing, and schedule for a potential client before any work or contract begins.
Customize & DownloadCleaning Service Proposal Template Sample
This cleaning service proposal is submitted by [1. Service Provider Company Name], a professional cleaning company operating since [2. Year Established], to [3. Client Company or Individual Name] for the provision of cleaning services at the premises located at [4. Property Address].
We specialize in delivering consistent, high-standard cleaning solutions tailored to each client’s unique environment. Our team is fully insured, bonded, and trained in the use of industry-approved cleaning products and techniques.
Scope of Work
The following services will be performed at the frequency indicated below:
- Daily Tasks: Vacuuming and mopping of all floor surfaces, restroom sanitization and restocking, trash removal and liner replacement, kitchen and break room surface wipe-downs, and spot-cleaning of glass entry areas.
- Weekly Tasks: Deep cleaning of kitchen appliances (exterior), dusting of all horizontal surfaces including shelving and window sills, interior glass cleaning, and disinfection of high-touch areas (door handles, light switches, elevator buttons).
- Monthly Tasks: Baseboard and vent cleaning, carpet spot treatment, and full disinfection of all restroom fixtures.
Services will be performed [5. Cleaning Frequency] starting on [6. Proposed Start Date]. All work will be carried out between [7. Service Hours] unless otherwise agreed in writing.
Pricing
The agreed service fee for the scope described above is [8. Monthly Service Fee] per month, invoiced on the first business day of each month. Payment is due within [9. Payment Terms — e.g. 15 days] of invoice date.
Additional or one-time services requested outside this scope will be quoted separately and require written approval before commencement.
Supplies and Equipment
All cleaning supplies, equipment, and products will be provided by [1. Service Provider Company Name] unless otherwise specified. Products used are professional-grade and, where applicable, eco-friendly and compliant with current EPA and OSHA standards.
Insurance and Compliance
[1. Service Provider Company Name] maintains general liability insurance and workers’ compensation coverage. Proof of insurance is available upon request. All staff undergo background checks prior to deployment on any client property.
Cancellation Policy
Either party may terminate this agreement with [10. Notice Period — e.g. 30 days] written notice. Services cancelled less than 48 hours in advance without cause may be subject to a single-visit fee.
This proposal is valid for 30 days from the date of submission. We look forward to the opportunity to serve [3. Client Company or Individual Name] and are happy to adjust the scope or pricing to better meet your operational needs.
Did this document meet your needs?
What was missing or could be improved?
What's Included
6 provisionsThis template is provided for general informational purposes only and does not constitute legal or financial advice for either party involved.
How to Use
Compiling the proposal framework
The system organizes standard cleaning service line items, pricing structure, and terms so the draft reflects how these proposals are typically presented.
Customizing it to your business
Enter your company details, service scope, pricing, and schedule, and the proposal rebuilds around the information you provide.
Delivering a client ready document
Preview the finished proposal, then export it as a Word or PDF file to send directly to the prospective client.
Frequently Asked Questions
What should a cleaning service proposal include to win the client?
A strong proposal breaks down exact tasks covered, pricing per visit or contract, and how often service occurs, since vague scope is the most common reason clients hesitate. Including insurance coverage details also builds trust for commercial clients.
How do cleaning companies price a proposal for a new client?
Pricing usually depends on square footage, frequency of service, and whether it is residential or commercial, with commercial contracts often quoted per square foot monthly. Many companies also add a walkthrough clause before finalizing the quoted rate.
Should a cleaning proposal include an expiration date?
Yes, most proposals stay valid for 30 days or less since cleaning supply costs and labor rates can shift, and an expiration protects the company from being locked into outdated pricing. This also creates urgency for the client to respond.
Does a cleaning service proposal need to mention insurance?
Commercial clients frequently require proof of liability insurance before signing, so including coverage amounts in the proposal itself speeds up approval. Residential clients may not ask, but it still signals professionalism.
